Fleet Management Software Best Practices

06/15/2016

How effectively is your fleet using its fleet management software? Are you getting as much return on investment as you expected after purchasing your system? If you feel that your system could be bringing a better return, take a closer look at how you are utilizing your system. Here are some fleet management best practices that will help you make the most of your fleet tracking system.

Communicate Driver Expectations and Track Driver Behavior

Modern fleet tracking software lets fleet managers track and monitor driver behavior. However, simply knowing what drivers are doing is not sufficient. To make the most out of this information, fleet managers need to create attainable goals for their drivers. Clearly communicating these goals, then using the fleet tracking software to track driver performance and reward those who meet these goals, will improve fuel use, decrease risky behavior, and keep drivers accountable for their behaviors.

Document Everything You Need — and More!

Modern fleet tracking software makes it easier than ever to document important data about your fleet. These systems, which work in line with the latest government regulations about electronic logging devices, can log everything from maintenance data to driver behavior data. Because the data can be stored electronically, smart fleet managers will take the time to set up their systems to document everything possible, ensuring proper management of their fleet cost structure.

Decide the Right Metrics to Measure

The sheer amount of data available through fleet tracking software can easily become overwhelming. Smart fleet managers will decide which metrics provide them with the greatest value, and then focus on measuring those metrics first. A common, beneficial metric is cost per mile, which you can track more easily with data from a good fleet tracking system.

Take the Work Out of Maintenance

Keeping vehicles well maintained is crucial to running an effective, efficient fleet, but many times, maintenance gets overlooked. To ensure that drivers take their vehicles in for maintenance, fleet managers need to make scheduling and reporting maintenance easy. Fleet management software will send the proper personnel a proactive alert allowing the responsible individual to schedule preventative maintenance without major disruption of the operation.

Get to Know Your System and Make Use of Underutilized Tools

Most fleet managers make great use out of mapping and routing tools, but fail to use other tools that come with the system. Maintenance reports, for example, can help the fleet manager make wise financial service decisions, not only about preventive maintenance, but also about vehicle replacement cycles. Modern fleet tracking systems give managers tools that help them analyze the depreciation, maintenance, fuel consumption and other vehicle-related costs to determine when it is the right time to replace a fleet vehicle.

Choose a Scalable, Affordable Fleet Tracking System

To practice these fleet management best practices, you need the right vehicle tracking system. Track Your Truck has proven, tested systems that are fully scalable and easily accessible. Get access to all of the data you need with help from Track Your Truck. Contact us today to schedule a demo of our fleet tracking software.

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